Stock Management

The Stock Overview in the scango.ch dashboard helps you manage your inventory and add new products quickly and easily.

Add Stock Item

You can use the blue action button to add individual stock items based on the product data already created under Products.

Search and edit stock items

Use the filters at the top of the page to search for and display specific stock items:

Use the “…” menu on the right side of each item to update stock item details, adjust stock levels, or manually create a stock order.

Adjust: Use this option to update the stock item settings, such as the pack size or whether the item should be available for manual selection in the Stock Scanner. You can also adjust stock levels and define minimum and maximum stock quantities. This helps streamline the ordering process by providing warnings when stock falls below the minimum quantity.
Create Order: Use this option to manually create a stock order. For orders involving multiple products, we recommend using the Stock Scanner.
View History: Provides a quick overview of the item's sales history and stock quantity changes.
Link Product: Use this option to link a product to its base product so that sales are correctly reflected in stock management.
Example: You order Coca-Cola 500 ml PET bottles in shrink-wrapped packs of 6. The packaging unit consists of 4 × 6 bottles. You sell both the packaging unit and individual bottles. The individual bottle is the base product. By linking the 6-pack to the base product, selling one 6-pack will automatically deduct 6 bottles from the stock of the base product.
Delete: Use this option to remove the stock item, for example, if it was created mistakenly.

Displayed quantities and stock item statuses

Quantities are generally displayed in individual units.

An exception applies to products that are sold by weight and have G (grams) or KG (kilograms) defined as the Base unit in the stock item settings under Advanced Configuration. These products are displayed and managed by weight. In addition, the purchased weight must be included in the data scanned at the kiosk. This is automatically ensured when using the scango.ch scale solution.

For these products, the stock level is updated automatically based on the weight recorded on the scango.ch scale and the corresponding scale receipt scanned at the kiosk.

Please note the following information about displayed quantities and stock statuses:

Negative Stock: This is possible and allows products that have already been sold before a delivery has been processed in the system to be reflected correctly in stock levels. A significantly negative stock level may also indicate that a past delivery has not yet been recorded.
Out of Stock: Indicates that the current stock level is 0 or that the product has never been ordered.
Low Stock: Displayed for products with a defined minimum stock level. Quantities below this threshold trigger this status. These products also appear in the Low Stock Alert, where you can create stock orders directly.
Normal Stock: The stock level is within the normal range based on the minimum and maximum stock levels you have defined.
High Stock: Displayed for products with a defined maximum stock level. Quantities above this threshold trigger this status.

Stock Orders

The Stock Orders section provides an overview of all orders as well as orders grouped by supplier. Here you can send orders by email and process them once the goods have been received.

Using the All Orders view, you can filter all ordered items according to your information needs.

Use the “…” menu on the right side of each item to manually mark the current order as delivered, edit it, or delete it if required.

The Orders by Supplier view displays all recorded orders grouped by supplier.

The Orders by Supplier view allows you to send previously created orders to suppliers by email and process incoming deliveries.

Process Delivery: Use this option to process a delivery item by item based on its status in a dedicated view. Orders can be filtered by category during processing.
- Delivered: The full ordered quantity is recorded as delivered.
- Partial: A manually adjusted quantity is recorded as delivered.
- Not Delivered: No delivery is recorded and no new order is created.

Mark All Delivered: Use this option to process the entire delivery in a single step. You can make adjustments if required using the overview table.
Download CSV: Downloads the order list as a CSV file.
Send Order: Sends the order to the supplier by email. You can customize the message text before sending. An Excel file containing the ordered items is automatically attached. The order email is sent to the address stored under Settings > Suppliers.

Stock Adjustments

Use this section to analyse the stock development of your products when needed.

Stock Scanner

Use the Stock Scanner to reorder products.

You can set a default store so that you do not need to repeat this step in the future.

After selecting the store, scan the barcode of the corresponding product.

The additional menu that opens afterwards allows you to select or manually enter the quantity to be ordered.

You will also see an overview of the most recent orders for the product and its current stock level.

Alternatively, you can browse products manually without scanning a barcode. This function is limited to products that have been marked as manually selectable. This can be particularly useful for loose products such as vegetables.